TEC Bid Purchasing Procedures, 05/16/17

TEC Bid FY18

Jared Stanton, Business Manager

978-536-6520

Email: stantonj@peabody.k12.ma.us

For FY18, the Peabody Public Schools is again participating in the TEC Bid (The Education Cooperative, Dedham, Massachusetts) for copy paper, office supplies, classroom supplies, art supplies and computer supplies.

The TEC Bid and TEC Bid documents replace our traditional “bid books” for the following supply and material categories:

Category 1, COPY PAPER

Category 2, OFFICE SUPPLIES

Category 2, CATALOG DISCOUNT

Category 3, CLASSROOM PAPER, SUPPLIES &ART SUPPLIES

Category 3 and 4 Combinations

Category 4, OEM INK/TONER CARTRIDGES & COMPUTER RELATED SUPPLIES

- The Award Summary (the catalog of items by category and low bid vendor with description and unit price) is available for printing.  One hard copy of the Award Summary, TEC Collaborative Cover Letter and Vendor Information Sheet will be sent to PPS TEC bid participants via interoffice mail.  For all future TEC bid document needs, please download or print from the district web site.  

TEC Bid Award Terms and Conditions:

-The award for COPY PAPER (Category 1, one vendor: WB Mason) is firm through October 31, 2017.  The escalation price is firm from November 1, 2017 through January 31, 2018.   

- The award for OFFICE SUPPLIES (Category 2, one vendor-line items: W. B. Mason) is firm through April 30, 2018. 

- The award for the CATALOG DISCOUNT FOR OFFICE SUPPLIES (Category 2, one vendor: Office Depot) is firm through April 30, 2018.  We encourage you to take advantage of this great discount of 80% off the list price from Office Depot’s catalog to purchase non-bid items.  

- The awards for CLASSROOM & ART SUPPLIES (Category 3, various vendors) are firm through April 30, 2018.  Please review the “Supplier Information Sheet” enclosed for information on catalog discounts for this category.

- The awards for COMPUTER SUPPLIES (Category 4, various vendors) are firm through April 30, 2018.  Please review the “Supplier Information Sheet” enclosed for information on catalog discounts for this category.

The minimum purchase order size is $35.00.

Please reference “TEC BID” on all POs.   Some vendors require additional bid identification on your Peabody Purchase Order Form.  Please see the Vendor Information Sheet for Purchase Order special bid identifications required by vendors.

 

TEC Bid Delivery, Order and Payment Terms

  • The vendor is required to deliver within 40 days of the receipt of an order.
  • Prior notification of deliveries to cities/towns, school districts and/or collaboratives is required.
  • All items must be delivered to the appropriate site INSIDE the building as designated by the city/town, school district, and/or collaborative employee.
  • All prices must be F.O.B. destination; freight prepaid, with no additional costs to purchasing entities, INCLUDING FUEL CHARGES.
  • There is a minimum order fee of $35.00 (Peabody rule).
  • Each city/town, school district and/or collaborative will make payment for materials within 60 DAYs of the date of receipt of materials.
  • Each city/town, school district and/or collaborative will buy all its requirements for each item on which it is participating from the successful bidders at the prices submitted by the successful bidders.
  • Purchases made by the cities/towns, school districts and/or collaboratives are exempt from payment of federal excise taxes and any such taxes must not be included.  Federal Excise Tax Exemption Certificates, if required, will be furnished by the cities/towns, school districts and/or collaboratives upon request.  The cities/towns, school districts and/or collaboratives are further exempt from payment of Federal Transportation Tax and State of Massachusetts Sales Tax.

AWARD SUMMARY:  This is a listing of items by category and number, indicating supplier, model number and price.  Use this list to locate the items you wish to order, since it indicates the appropriate suppliers Purchase Order spreadsheet.  “No Award” items are listed on the Award Summary as well.

TEC PURCHASE ORDER FORMS: Pre labeled for each individual supplier with their items to be duplicated and used by your school staff.  The TEC Purchase Order Forms can be completed electronically from the PPS web site (Units, Unit Prices, Extensions and Totals are calculated automatically).  The PO Number and PO Date will be recorded by Accounts Payable Office staff.  The TEC PO Form will be covered by and attached to a standard Peabody Public Schools Purchase Order.  Attach only the cover page, signature page and pages with items selected.  Do not attach empty pages.

Category 1, COPY PAPER

P.O. W.B. MASON - Cat #1 18

Category 2, OFFICE SUPPLIES

POACS-18 WB MASON 2 PO

Category 2, CATALOG DISCOUNT

The award for the CATALOG DISCOUNT FOR OFFICE SUPPLIES (Category 2, one vendor: Office Depot) is firm through April 30, 2017.  We encourage you to take advantage of this great discount of 79% off the list price from Office Depot’s catalog to purchase non-bid items.  

Category 3, CLASSROOM PAPER, SUPPLIES AND ART SUPPLIES

POACS-18 BLICK 3 PO
 
 
 
Category 3 and Category 4, CLASSROOM PAPER, SUPPLIES AND ART SUPPLIES AND COMPUTER AND RELATED TECHNOLOGY SUPPLIES

POACS-18 OFFICE DEPOT 2, 3 and 4

POACS-18 EXEMPTIONS

POACS-18 STANDARD STA 3 and 4 PO

POACS-18 WB MASON 3 and 4 PO

POACS-18 GA BLANCO 3 and 4 PO

Category 4, COMPUTER AND RELATED TECHNOLOGY SUPPLIES

POACS-18 WB MASON PO 4

POACS-18 TREE HOUSE

SUPPLIER INFORMATION SHEET: The name, address, contact person, email addresses, telephone and fax number for each supplier and bid reference numbers, if any, included in their bid.  Please also review for reference data and catalog discounts.

POACS-18 VENDOR INFO SHEET

Catalogs

 We will contact vendors regarding catalog availability. 

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